September 25, 2021

Microsoft Forms: Multi-language forms

As companies grow and employees and customers start showing up from all corners of the world, it’s important to keep things localized and things start showing up in multi-language formats, being forms, or something else. The initial thought is to have the forms in English, but this can be troublesome for several reasons:

  1. Some employees or customers may not be as fluent as desired in the language.
  2. You deliver a worse message because it’s not customized to the person’s own culture.
  3. Remember that some words translate differently. You may be asking for something in English that doesn’t translate with the intention that you desire to Portuguese.

Microsoft Forms allows for multi-language forms so that you can solve this issue.

First Steps

Let’s start by creating a new Form. It’s quite easy, but let’s do it anyway in case you’re not familiar with it:

First, let’s go to www.office.com.

If you don’t see Microsoft Forms right away, click “All Apps.”

Then pick Microsoft Forms from the list.

Create a new one:

And voila. One new form ready for you.

Adding Support for other languages

To enable the multi-language mode, you can click the 3 buttons on the side and pick the option.

Then pick the language(s) that you want to include in your form.

So far, so good. Now let’s add some content.

Adding content

Let’s add a simple question form to capture Q&A for anyone that wants to submit a question.

So far, so good, but what if I want my Portuguese compatriots to answer and see in Portuguese? You “just” need to insert the translation for that form and it will be displayed in the language chosen. For that, let’s go back to the language that we selected previously:

Note:

For the questions, you need to click on top of it to insert the translation. It may not be super intuitive, but it’s the way you have to do it.

You’ll see the following screen:

And here’s after the translation.

Test drive and see the final results

Now let’s click on “Preview” and see the final result.

Let’s pick “Portuguese.”

And there you have it—a nice form completely in a different language.

Final thoughts

Sometimes I go overboard with screenshots, but I want to guide you through the process as best as possible. Please don’t get discouraged by the number of steps because, as you can see, it’s quite straightforward to do.

Localization and translations are something that companies try to .standardize Still, I strongly recommend for you to think about your target audience and if they would benefit from having the form in their native language.

Have a suggestion of your own or disagree with something I said? Leave a comment or interact on Twitter and be sure to check out other Microsoft Forms-related articles here.

Photo by Dan Gold on Unsplash

Manuel Gomes

I'm a Project Manager with experience in large projects and companies. I've worked in the past for companies like Bayer, Sybase (now SAP) and I'm currently working for Pestana Hotel Group.

View all posts by Manuel Gomes →

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